Conference Center

Book Space:

Sarah Ahern - Executive Assistant to the President Suite, 785-442-6144

Lindsey Koch - Klinefelter Farm Projects Manager, 785-336-1274

Building Guidelines and Rental Rate Agreement

Klinefelter Farm Building

Backside of the old Klinefelter Barn

BRIEF HISTORY

The Klinefelter Barn was built in the late 1800’s. It is an example of the “Swiss dairy barn” style with an overhang on the east side.  The barn was blown off its foundation by a tornado in the early 1900’s and was rebuilt.  When John Klinefelter bequeathed the Klinefelter farm to Highland Community College, his sister, Gloria Klinefelter Plamann also left a sizeable monetary gift to have the barn restored as it was in rough condition.  In November of 2010 the college barn committee began meeting with architects to plan the restoration process which began in October of 2011.  The project was completed in August of 2012.  In November of 2012 the barn project won the “Design Hero Award” from the American Institute of Architects-Kansas City.

DIRECTIONS TO THE FARM

Two miles east of Hiawatha, KS on US 36, exit at the Mulberry Rd. interchange. Turn east on 230th St. which parallels US 36 (HCC sign at corner), and go 2/3 mile east to 1774 230th St., the main farm entrance.  There are two driveways entering the farmstead.  Both lead to the Conference Center parking areas.  

AVAILABILITY

In the spirit of the Klinefelter Will, the farm is to be used for educational and experimental purposes. The Klinefelter Barn Conference Center is available for educational, agricultural, and economic development type meetings. HCC does not rent out the facility for private parties or gatherings of any type. Free tours of the barn and farm are available upon request. 

ACCOMMODATIONS

  • Indoor area:
    • 40’ x 60’=2400 sq. ft. (includes restrooms, kitchenette, etc.)
    • Seating capacity- 130
    • 15 x 6’ round tables (seating 105)
    • 25 x 3’x6’ rectangular tables (seating 100)  
  • Outdoor area:
    • Deck-550 sq. ft.
    • Patio-300 sq. ft.  
    • Outdoor chair seating: 50
    • Outdoor bleacher seating: 80 
  • 64” portable monitor with automated height adjustment up to 7’
  • (HDMI, USB, RCA, CoAxial, and AV 1/8” stereo inputs)
  • Rainbow broadband fiber optic wireless internet
  • Color printer/copier/scanner
  • 6 channel/300 w. PA system (indoor and outdoor use) with wireless handheld microphone, wireless lapel microphone, and wired microphone with boom stand
  • Miscellaneous extension cords, power strips, etc. 

Conference center users are responsible for providing plates, cups, eating utensils, paper napkins, coffee, tea, ice, paper towels, etc.  If using caterers, be sure to inform them of facility accommodations.

  • 11’ countertop kitchenette with two-compartment stainless sink
  • Refrigerator
  • 1250 w. microwave
  • 1 x 22 cup and 2 x 12 cup coffee makers
  • 2 gal. insulated drink cooler
  • 8 x 2 qt. water pitchers
  • Miscellaneous kitchen utensils, tablecloths, and cloth napkins
  • 5 ft. food warmer
  • 4 x 120 v. GFI outlets, 1 x 220 v. outlet

Facility use Policy

The following excerpts are taken from the Administrative Procedure for Use of Facilities for Non-college Activities, updated 9-12-2012, as they apply to the Klinefelter Barn Conference Center. Complete policies available upon request.

Purpose: To implement Highland Community College Board of Trustees policy on the use of the facilities for non-college activities.  

Definition: Use of a facility is the physical presence of individuals or the reserved request to restrict use of a facility by others. All current and applicable laws, policies, rules, and regulations apply to use along with one’s use of tobacco, intoxicating beverages and illegal drugs. Safety, fire and health standards must be met at all times.

Facility:  Set A. Klinefelter Barn

Non-College Activities: Activities by the following groups:

  • Group 1. Public organizations are USD’s, city and county governments, etc.
  • Group 2. Commercial users are businesses and individuals engaged in profit-making  activities.
  • Group 3. Noncommercial users are non-public organizations such as Highland Pride, Boy Scouts, Lions Club, etc.
  • Group 4. Groups or individuals who want to hold inappropriate or incompatible activities.
  • Group 5. College facility special use and college related activities.


Procedure

Facility Reservation Request Form

All individuals and groups must complete a Facility Reservation Request form to start the process of requesting HCC facilities. The completed form must be received by the President’s office thirty days before requested use. College use requires two weeks before requested use. Any request containing a use date beyond six months from date of submission can only receive tentative booking.

The President’s office will process the Facility Reservation Request form. That office will contact the requesting party regarding reservation details and costs. That office will also send copies of the Facility Reservation Request to college personnel who will take action to comply with reservation requests. One copy must be sent to the President’s administrative assistant for posting to the calendar.

The President’s office will determine the availability of the facility using the following priorities:

  • Priority one- a prior scheduled college activity
  • Priority two- a current college activity in progress (i.e. classes)
  • Priority three- non-college scheduled use


A higher activity will always supersede a lower priority activity, despite circumstances.

The President’s office determines whether the requested facility is compatible with use requested. Activities classified under non-college activities group 4 as stated above will not be approved. Classification of activities by the President’s office is accomplished by the application of sound, reasonable, and ordinary judgment based on the circumstances at the time. The President’s office cannot be held to a higher standard. When the requested facilities are not available, the Facility Reservation Request is returned to the requesting party(ies) so noted.

CHARGES:

An amount equal to 50% of total charges calculated by the group is required as a non-refundable deposit. The deposit must be offered in the form of cash or certified check one week before use of the facility requested. Other fees can be charged when requests alter the original approved Facility Reservation Request form requirements. Personnel and direct costs may be assessed for requested alterations.

All groups are subject to appropriate charges for technical assistance and damages.

Group Type Cost

Group 1: Public organizations are USD’s, city and county governments, etc.

No Charge for Use

Group 2. Commercial users are businesses and individuals engaged in profit-making activities.

Minimum $15 / hr per maintenance person assigned;
$20 / hr rental fee;
$50 charge may apply for any special setups requested/required (e.g. table layouts, laundering of tableclothes, etc.)

Group 3. Noncommercial users are non-public organizations such as Highland Pride, Boy Scouts, Lions Club, etc.

AND

Group 5. College facility special use and college related activities.

Minimum use fee of $30