Highland Community College

Refund Dates


Highland Community College Financial Aid Disbursement Policy 2017-­­2018



Students at Highland Community College have the opportunity to apply for financial aid from the following federal programs: Pell Grant, Supplemental Educational Opportunity Grant, Work Study, Stafford Loans and Parent PLUS Loans. Any student with a current federal loan default will not be awarded federal student aid. This disbursement policy is for those students who have completed their financial aid file, all direct loan paperwork and award letter by July 1, 2107 for fall semester and Dec. 1, 2017 for the spring semester. All other students will be disbursed at a later date at our first available opportunity. The money from these programs will be disbursed to accounts on the following dates.


Federal Direct Loans & Pell Grant

Fall 2017 Disbursement Date

Fall 2017 Excess Aid Mailed By

Spring 2018 Disbursement Date

Spring 2018 Excess Aid Mailed By

Loan Borrowers and Pell recipients enrolled in at least 6 credit hours starting in August

Sept. 29, 2017

Oct. 13, 2017

Feb. 16, 2018

Mar. 2, 2018

** Any late start enrollment hours that are not started or dropped will affect financial aid eligibility and may result in funding owed back to the college and/or the Department of Education. **

Students who have ONLY 2nd 8 Week enrollment

or less than 6 hours that begin in August/January

Oct. 17, 2017

Nov. 1, 2017

Mar. 9, 2018

Mar. 23, 2018

  Dates subject to change.


Federal Pell Grant & SEOG: If a student’s financial aid file is complete by July 1, 2107, HCC will credit the student’s account with the Pell Grant, SEOG, and/or institutional scholarship on or before the dates above. If the money from these sources of financial aid exceeds the student’s semester charges, a check will be mailed to the student after the date noted below.


Federal Direct Stafford Loans: HCC will credit a student’s account with their Direct Stafford Student Loan after the student has completed all necessary loan documentation. All students must complete the Direct Loan Master Promissory Note (and new student loan borrowers must also complete) the entrance counseling at www.studentloans.gov. Stafford Loans that are completed within the 30 day waiting period or by the scheduled dates listed above will be credited to your account. Any excess funds will be mailed to the students after the scheduled dates.


Work Study: Students must complete an HCC Hiring Card (this form consists of a W-­­4 Form from the IRS and an I-­­9 Form) before beginning work. Timecards are tracked through the PAYCOM system and must be approved by the 14th of each month by the supervisor. Payroll dates are: September 25, October 25, November 17, December 20, January 25, February 23, March 16, April 25, and May 11.


Scholarships and Outside Agencies: Institutional scholarship amounts vary. If a student is awarded a books and tuition scholarship, it will cover the books and tuition charged to the student as of August 21, 2017 for the fall semester and January 10, 2018 for the spring semester. HCC may receive checks (scholarships, grants, etc.) from outside agencies for students which will be credited to the student’s account. Any excess funds will be released to the student at a later date.



Updated on: 7/25/2017